Invoicing & SOP
Invoicing is an essential aspect for any businesses, including bookshops and stockists. Booksolve.net’s comprehensive invoicing module can generate invoices, credit notes, quotations, proformas and sales orders.
Even better, Booksolve’s invoice management system will personalise your invoices to your requirements and include your own branding so it doesn’t look like an out-of-the-box template.
How does Booksolve’s invoice system work?
Our invoicing module allows you to easily create invoices, quotations and so much more.
With an invoice template that’s branded according to your own house style, you can easily amend and send an invoice to anyone who has made a purchase. Simply choose from four available layouts and customise it accordingly. This can be invaluable if you deal with library suppliers who have specific invoicing requests.
Our finely tuned system is also able to pick and choose where the order comes from. If you have enough stock, the order will come directly from your bookshop. However, if you don’t stock the book on order, the system will automatically order these directly from a supplier.
How does the invoicing module link to your existing Booksolve system?
This invoicing system links to Booksolve websites so that any customer web orders are automatically downloaded for you to view. It also links to our Accounts packages.
Should your business have multiple branches, or you sell books from numerous locations, the invoicing module works in conjunction with the EDI modules, so you can easily move stock around the business without losing track of what’s where.
What is a standard operating procedure (SOP)?
SOP is a set process that all employees must follow to ensure a business runs smoothly. The process might be written down as a guide, or it can simply be a set of instructions that explains how a task or process should be carried out.
These procedures can be applied to almost any aspect of your business, from marketing to branding, stocking to packing, and accounting to communication.
For bookshops, outlining your specific process is imperative. You might have a SOP for managing special orders, handling returns and performing inventory or stock audits. You might even implement a customer service SOP, whereby each employee should greet customers in a certain way or follow a procedure to handle complaints.
When it comes to your stock, you might have protocols for receiving new books (where do they go before they’re shelved?), tracking stock levels, organising your shelves to look appealing, managing returns and performing stocktakes.
Having a strong SOP in place will ensure that you have excellent quality control procedures and that you’re maintaining excellent customer service, minimising the risk of errors and adhering to safety regulations.
Enquire about our invoicing module today
Ready to make invoicing easier with Booksolve? Contact us today to find out more about what Booksolve.net can do for your business.